This page provides information on the employees eligible to use the Time Reporting System (TRS).
Employee eligibility refers to the groups or types of employees that can and should use TRS to report vacation and sick leave usage.
The following charts provide information on eligibility for using TRS.
| Academic Units | Comments |
| See Excluded Eligibility Groups |
| Collective Bargaining Units | Description |
| BR: Student Researchers Employees | AGSE/United Auto Workers (UAW) |
| BX: Academic Student Employees |
|
| CX: Clerical & Allied Services | Teamsters Local 2010 |
| HX: Health Care Professionals | University Professional & Technical Employees (UPTE) |
| LX: Professional Librarians | American Federation of Teachers (AFT) |
| IX: Non-Senate Instructional (Lecturers) | American Federation of Teachers (AFT) |
| NX: Registered Nurses | California Nurses Association (CNA) |
| DX: Physicians, Dentists & Podiatrists | Union of Physicians & Dentists (UAPD) |
| PX: Postdoctoral Scholars | United Auto Workers (UAW) |
| EX: Patient Care Technical | American Federation of State, Country & Municipal Employees (AFSCME) |
| RX: Research Support Professionals | University Professional & Technical Employees (UPTE) |
| TX: Technical | University Professional & Technical Employees (UPTE) |
| Non-Represented Units | Comments |
| |
| Timesheet Profiles | Comments |
| See additional restrictions per Bargaining Unit |
Pay Group Codes Allowed in TRS
| Pay Group | TS Profiles | Description | Profile Description |
| 3AC | 2 | UCD Academic Exempt MO | MO Exempt Salary |
| 3B7 | 1 | UCD 7/40 Non-Exempt BW | BW Non-Exempt Hourly |
| 3BE | 4 | UCD Salary Exempt BW | BW Exempt Salary |
| 3BH | 3 | UCD Hourly Exempt BW | BW Exempt Hourly |
| 3HS | 2 | UCD AHSC Exempt MO | MO Exempt Salary |
| 3M5 | 2 | UCD PD Fellows NRA IC 15 | MO Exempt Salary |
| 3M7 | 2 | UCD NRA Income Code 17 | MO Exempt Salary |
| 3M8 | 2 | UCD NRA Income Code 18 | MO Exempt Salary |
| 3M9 | 2 | UCD NRA Income Code 19 | MO Exempt Salary |
| 3ME | 2 | UCD Salary Exempt MO | MO Exempt Salary |
| 3MH | 5 | UCD Hourly Exempt MO | MO Exempt Hourly |
| 3PD | 2 | UCD Paid Direct Exempt MO | MO Exempt Salary |
| 3PF | 2 | UCD PD Fellows Exempt MO | MO Exempt Salary |
| 3SP | 2 | UCD Staff Physicians | MO Exempt Salary |
| 3ST | 1 | UCD Student BW | BW Non-Exempt Hourly |
| CWR | 1 | System-wide Contingent Workers | BW Non-Exempt Hourly |
| NAC | 2 | UCANR Academic Exempt MO | MO Exempt Salary |
| NB7 | 1 | UCANR 7/40 Non-Exempt BW | BW Non-Exempt Hourly |
| NBE | 4 | UCANR Salary Exempt BW | BW Exempt Salary |
| NBH | 3 | UCANR Hourly Exempt BW | BW Exempt Hourly |
| NHS | 2 | UCANR AHSC Exempt MO | MO Exempt Salary |
| NM5 | 2 | UCANR PD Fellows NRA IC 15 | MO Exempt Salary |
| NM7 | 2 | UCANR NRA Income Code 17 | MO Exempt Salary |
| NM8 | 2 | UCANR NRA Income Code 18 | MO Exempt Salary |
| NM9 | 2 | UCANR NRA Income Code 19 | MO Exempt Salary |
| NME | 2 | UCANR Salary Exempt MO | MO Exempt Salary |
| NMH | 5 | UCANR Hourly Exempt MO | MO Exempt Hourly |
| NSP | 2 | UCANR Staff Physicians | MO Exempt Salary |
| NST | 1 | UCANR Student BW | BW Non-Exempt Hourly |
The following charts provide information on exclusions from using TRS.
| Excluded Bargaining Units | Description |
| FF: Firefighters | |
| F3: International Association of Firefighters |
|
| BX: Academic Student Employees | Biweekly, Exempt, Salary profiles are excluded |
| PA: Police Officers | Federated University Police Officers Association (FUPOA) |
| Excluded Pay Groups | Description |
| 56: Firefighters | 56-hour workweek schedule not supported |
| PF: Postdoctoral Fellows | |
| PD: Postdoctoral Paid Direct | |
| B8: Non Exempt 8/80 | 80-hour work periods are not supported |
| WOS: Without Salary | System-wide |
| CWR: Contingent Worker | System-wide |
| M5: Postdoctoral Fellows | Income code 15 |
| M7: Postdoctoral Fellows | Income code 17 |
| M8: Postdoctoral Fellows | income code 18 |
| M9: Postdoctoral Fellows | Income code 19 |
| Excluded Absence Management Eligibility Groups | Description |
| ACAYLLS | Academic AY Leave in Lieu |
| ACAYNFA | Academic AY Non-Faculty |
| ACAYNFASB | Non-Faculty Academic AY-Sabtc |
| ACAYNSF | Academic AY Non-Senate Faculty |
| ACAYSABB | Academic AY Faculty Sabbatical |
| ACFYNFA | Academic FY Non-Faculty |
| ACFYNFASB1 | FY CE Advisor |
| ACFYNFASB2 | FY Agronomist, Astronomer |
| ACFYNSF | Academic FY Non-Senate Faculty |
| ACFYPDOC | Academic Postdocs |
| ACFYSABB | Academic FY Faculty Sabbatical |
| ACFYU18 | Non-Senate Faculty-FY-Unit 18 |
| ACHSLLS | Academic Health Sci Non-Senate |
| ACHSNSF | Academic Health Sci Non-Senate |
| ACHSSABB | Academic Health Sci Sabbatical |
| ACHSSTF | Resident/Fellow Personal Time |
| ACHSSTFPTO | Resident & Fellow PTO |
| ACAYAC | AY Academic Coordinator |
| ACAYFA | AY Faculty Administrator |
| ACAYNFA2 | Non-Faculty AY Administrative |
| ACARECALL | Academic Recall of Retired Faculty |
| HXPTO | HX with PTO |
| SMGPTO | Senior Management Group with PTO |
| STAFF99PTO | Non-represented Staff Med Center with PTO |
| Excluded Job Codes | Description |
| 001506 | ASSOC IN __ - AY-1/9-GSHIP |
| 001511 | ASSOC IN __- FY-GSHIP |
| 003269 | ASSOC ADJ PROF-FY |
| 003273 | GSAR-NON GSHIP |
| 003274 | GSAR-GSHIP |
| 002861 | TUT-NON GSHIP |
| 004511 | ADMISSIONS EVALUATOR 3 |
| 005216 | PUBL SFTY DISPATCHER |